Grants Administration

The Grants Administration area provides oversight of research financials, contracts, and external grant applications in accordance with the regulations and hospital policies.  Its staff interfaces with other hospital departments to monitor compliance. Its staff is responsible for the following activities at Hartford Hospital: 

  • Review and approval of all proposals seeking extramural support.
  • Budget preparation.
  • Following accounting procedures.
  • Assists with the transfer of grants and close outs for departing or incoming personnel.
  • Negotiation of the terms and conditions of all research contracts/agreements.
  • Extramural funding information resource.
  • Assist with electronic proposal submissions to research sponsors.
  • Advising the Vice President for Research Administration on policies affecting the conduct of extramurally sponsored research.

HH Budget Sheets:

ClinCard:  The ClinCard program will deliver electronic payments to study participants

Required Information for Grant Submissions:

Required Documents for Grant Submissions:
The Principal Investigator should notify Research Administration two weeks in advance of any grant submission. This will allow Research to prepare for a successful submission.

  1. Consortium letter (if there is a sub-contract with another Institution)
  2. Assurance letter between Hartford Hospital and PI
  3. Budget & Budget Justification
  4. Statement of Work
  5. Final grant submission

Forms and Documents

Helpful Information for Grant Submissions:

Educational Material
Time and Effort Reporting (PowerPoint Presentation)

Grants & Contracts Office:

Main Number: (860) 545-4592

Tammy Weirs – Grants & Contracts Manager
(860) 545-4412