The Grants Administration area provides oversight of research financials, contracts, and external grant applications in accordance with the regulations and hospital policies. Its staff interfaces with other hospital departments to monitor compliance. Its staff is responsible for the following activities at Hartford Hospital:
- Review and approval of all proposals seeking extramural support.
- Budget preparation.
- Following accounting procedures.
- Assists with the transfer of grants and close outs for departing or incoming personnel.
- Negotiation of the terms and conditions of all research contracts/agreements.
- Extramural funding information resource.
- Assist with electronic proposal submissions to research sponsors.
- Advising the Vice President for Research Administration on policies affecting the conduct of extramurally sponsored research.
HH Budget Sheets:
ClinCard: The ClinCard program will deliver electronic payments to study participants
Required Information for Grant Submissions:
Required Documents for Grant Submissions:
The Principal Investigator should notify Research Administration two weeks in advance of any grant submission. This will allow Research to prepare for a successful submission.
- Consortium letter (if there is a sub-contract with another Institution)
- Assurance letter between Hartford Hospital and PI
- Budget & Budget Justification
- Statement of Work
- Final grant submission
Helpful Information for Grant Submissions:
NEW - NIH Fiscal Policy for Grant Awards FY 2013
(NOT-OD-13-064) National Institutes of Health
NIH Reminds Grantee Institutions of the Requirement to Use the Research Performance Progress Report (RPPR) for All SNAP and Fellowship Progress Reports for Awards with Start Dates On or After July 1, 2013
(NOT-OD-13-061) National Institutes of Health
Click here for an up to date, comprehensive list of funding opportunities and notices from the U.S. Department of Health & Human Services.
The Office of Management and Budget new requirement regarding quarterly submission of ARRA reports to the federal government. Beginning with the December review/January submission, a quarterly update of the activities and accomplishments that were achieved during the past three months for both the Prime Award and Subawardees, if any, must be submitted. See OMB Guidance M10-34
and M-10-34 FAQs
for more information.
Received ARRA funds? Check out three new Recovery Act Guide Notices for updated information on quarterly recipient reporting, NIH reporting and no-cost extensions.
and click on the current issue for more details
Fringe Rate 34%
- all budgets having salary must include this rate.
Industry sponsored clinical trials: there is a 5% indirect charge for subcontracts.
Time & Effort Reporting - All employees who have committed effort to a federally-sponsored research project, regardless of whether the employee receives salary compensation from the sponsored project for that effort must submit a Time & Effort Report on a monthly basis. Grants Administration staff monitors all Time & Effort reporting and ensures employees complete the Time & Effort Report on a monthly basis.
Valet/Garage parking for research participants. Research Administration will cover up to $500 of parking expenses for research subjects participating in a research study. This must be approved by Research Administration.
Subject Reimbursement: Research Administration and Corporate Accounting approved the Gift Card subject reimbursement system. This system allows Gift Card reimbursement for participating in research projects at Hartford Hospital. For details see policy.
Policies: Time & Effort Reporting, Cash/Gift card, Valet/Garage Parking policies may be obtained by contacting our office. (Corporate accounting policies/procedures - available via HH Corporate accounting Intranet Website)
Forms: Petty Cash voucher, Voucher request, Art tool (All available via HH Corporate accounting Intranet Website)
Grants & Contracts Staff:
Main Number: (860) 545-4592
Tammy Weirs – Grants & Contracts Manager